Best for
Use when a client requests work that falls outside the original agreement. This template identifies the new request clearly, distinguishes it from what was agreed, and opens a conversation about pricing the additional work — without being confrontational. The tone is collaborative, not defensive.
Subject
Re: Additional request for [project]
Body
Hi [Client Name],
I can help with that. I just want to flag that this request sits outside the original scope we agreed for [project].
The current scope covers:
This new request would be treated as an additional task. If you want to move forward, I can send over a quick change estimate with cost and timeline.
Best, [Your Name]
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Use when a project changes and you need written approval for added cost, scope, or time.
Scope
Use before new work begins when you need to communicate updated pricing clearly.
Follow-Up
Use when work is paused because you still need the client’s review, notes, or approval.